Objectives of digitizing medical records

Today, Medical Records Scanning is the fastest and most effective way to convert large volumes of paper medical records into digital file archives. Because the volume of paper medical files that are processed in medical centers increases over time. When considering the amount of resources required to manage paper files, these files not only take up valuable space, but can also present a number of challenges such as:

The increase in the volume of paper is accompanied by expenses such as the purchase of printers, photocopiers, ink cartridges and others.

    Paper medical records can easily be damaged by fire, flood, or human error.

    Many areas are not suitable for storage.

    Storing and processing paper documents requires a dedicated workforce

Considering the problems of keeping medical records on paper, now is the time to start converting paper records to digital with the help of Medical Record Scanning (MRS). In addition to significantly reducing costs, digitalization of medical records can increase the security of patients' medical information and improve patient care by reducing clinical risks.

The general goals in the implementation of the digital files plan, in order to express the direct effect of the plan on the quality of the files and the process of implementing daily affairs, are as follows:

- Improving the quality of assigned tasks in the medical records unit;

- Accelerating the recovery of files;

- Compensating for the lack of archive space and optimal organization of the available space;

- Increasing the duration of keeping files;

- Expediting the conduct of medical research;

- Preventing files from being distorted and lost as a result of their frequent removal from the archive;

- Reducing the effect of environmental factors (cold and heat) on archived files;

- Reducing the costs of hospitals in maintaining medical records;

- saving manpower and archiving equipment;

- Protection of archived files from incidents in the environment such as fire.